Okay. So you’ve hired a freelancer or small agency for creative services on a project. You’ve found a trustworthy partner, who has the resources to do this job, and who fits with your company’s culture and personality.
You’ve sent all the information needed, answered all questions, made available every resource imaginable, and set a deadline. Now you just sit back, awaiting delivery of the masterpiece. On the appointed day, you open your email to find it. Breathless with anticipation, you open the attachment. And hate what you see.
Uh oh. Now what?
This isn’t really a disaster, even if it feels like one. There are only two possibilities here–either it’s terrible work or you just don’t like it. (And there are those who will argue that the latter is automatically the former.)
No matter what is wrong with the deliverable, the first step is to contact the freelancer or agency and discuss what you see is wrong, and how it can be righted. If the work is not to your specifications, it may be as simple as a misunderstanding, and can easily be corrected. Give the contractor the chance to make it right. Once, I gave a client fifty words when he asked for fifty characters. Why? I don’t know. The specs said characters, we discussed characters. But when it came to the writing, something in my head said words. The simple email back to me was to the point and friendly. I rewrote the piece that same morning. No harm done.
If the work is not to your liking, but is technically correct, there’s a subtler conversation in your future. Perhaps the work is not in the proper style, or you just don’t like it. Again, just say so. Writers, photographers, editors, and designers all expect occasional pushback. It’s possible for them to do good work and still somehow not quite give you something your audience will respond to.
If the work is sloppy or filled with errors, the situation is a bit different. There are few good excuses for sloppy work, but you do need to give the contractor a chance to explain. If the explanation isn’t good enough for you, or you don’t think the problems can be rectified, you’re within your rights to end the working relationship and find someone new for your project.
The best way to avoid a messy situation, by the way, is to take a few critical steps in advance.
- Make sure the contract and expectations are clear. How are edits dealt with? How many edits or revisions are included in the fee? What happens if you exceed that?
- Make sure to build in enough time, for both you and the contractor, for review and edits/changes. The bigger the project, the more of a cushion you’ll need.
- Make sure there’s a good fit. The better your relationship, the easier it is to communicate–both in advance of delivery of the product and afterwards.
If worse comes to worse and the freelancer or agency isn’t delivering what you need, even after discussing the problems with them, it may be time to find a someone new. It’s okay to hire someone to finish the job if it was left unfinished. And it’s okay not to hire the freelancer or agency again, if it really didn’t work out. But remember: unless the work was on spec or the contract specifically mentioned situations in which you don’t have to pay, you still have to pay any freelancer or contractor for the work they did for you.
Working with freelancers and small firms feels very different than working with large service providers or an internal team. Because it is a bit different. You’re getting a more personal level of attention and creating a different kind of relationship.
Outside contractors, whether freelance or part of a small creative agency, are just working people, too. People who want to help you achieve your goals. They just don’t sit in the cube next to you.